Exhibitor Manual


What to do and when to do it

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information.  Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Note the DEADLINE DATES- completing these early can save you up to 30%

FREEMAN is the Official General Contractor and will maintain an Exhibitor Service Center during set-up, show days and dismantling.  All other official show contractors will also be set up in this area as well.  All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.


The companies listed below have been appointed as the only Official Contractors providing the stated services for this event.  Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.

Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.   

Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.   

Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

Contractor Type
(Click On Text To Access Forms)
Discount Date
(If Applicable)
Audio Visual KVL Audio Visual Services May 15, 2018
Badges Showclix Refer To Website
Booth Carpet & Furnishings FREEMAN May 15, 2018
Catering BUTTERFIELD Market N/A
Cleaning/Porter Service SHOWTIME N/A
Computer and LED Supplier KVL Audio Visual Services May 15, 2018
Domestic Shipping FREEMAN May 15, 2018
Electrical & Plumbing SHOWTIME May 15, 2018
Exhibitor Insurance Buttine Underwriters Purchasing Group, LLC Refer To Website
Floral Spring Valley Floral N/A
Furniture & Furnishings FREEMAN May 15, 2018
General Contractor FREEMAN May 15, 2018
Hanging Signs FREEMAN May 15, 2018
Hotel & Travel OnPeak Refer To Website
Office Equipment KVL Audio Visual Services N/A
Rental Exhibits FREEMAN May 15, 2018
Security Guards Citadel Security Agency N/A
Signs & Accessories FREEMAN May 15, 2018
Telephone/Telecomm TRANSBEAM/GTT N/A

Exhibitor Alerts!!

BEWARE of the Fair Guide

Reed Exhibitions and POPSUGAR Play/Ground do NOT support the Fair Guide — it is NOT affiliated with Reed Exhibitions or POPSUGAR Play/Ground. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of POPSUGAR Play/Ground – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).

BEWARE of the Expo-Guide

Reed Exhibitions and POPSUGAR Play/Ground also do NOT support the Expo-Guide — it is NOT affiliated with Reed Exhibitions or POPSUGAR Play/Ground. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of POPSUGAR Play/Ground – again, do not be fooled. The Expo-Guide currently operates out of Mexico.

And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the POPSUGAR Play/Ground name (for example, if the solicitation requires payment made to an address in a foreign country), please contact an POPSUGAR Play/Ground salesperson ASAP.

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